Mombasa Logistics Hub
Fleet dispatch and billing integrated with ERP at the coast
Fuel costs dropped 22%, clients receive invoices automatically on delivery, and dispatchers work from one dashboard instead of six chat groups.
Challenge
Dispatchers tracked shipments on WhatsApp and Excel. Client billing lagged deliveries by weeks, and fuel costs were rising without route optimisation or maintenance visibility.
Solution
Altify built a dispatch module integrated with Leesify ERP — live shipment tracking, automated client invoicing on delivery confirmation, and fuel analytics by route and driver.
Impact
Fuel costs dropped 22%, clients receive invoices automatically on delivery, and dispatchers work from one dashboard instead of six chat groups.
-22%
Fuel savings
0 days
Invoice lag
45
Active vehicles
The situation
Mombasa Logistics Hub moves cargo between the port, Nairobi, and upcountry depots. Rapid growth meant dispatchers juggled driver locations across WhatsApp while finance invoiced from delivery notes that arrived days late.
Our approach
We connected driver mobile apps to a central dispatch board with GPS checkpoints. Delivery confirmation triggers client invoicing in Leesify ERP. Fuel purchases log against routes so management sees cost per kilometre by lane.
What changed
Clients track shipments in real time. Finance stopped chasing paper delivery notes. Route analytics identified inefficient lanes within the first month.
"We finally invoice when the container arrives — not when someone finds the signed note in a folder three days later." — Operations Lead, Mombasa Logistics Hub